July 2015 Open Meeting Summary 07102015
Tribal Open Meeting Summary 7/10/2015 held at the Tribal Office in Aynor, SC
CM’s John, Rick, Dalton, and CoC Scott present.
June minutes read.
John: 5(a)(iii)(3):didn’t overspend on budget, went over on cash allocation & budget was reassessed
Dalton motioned to accept with change; John seconded
John-yes, Rick-yes, Dalton-yes, Scott-yes
Financial Report: Chief Hatcher
Council received via email before meeting
Building Fund: $5393.92
General Fund: $7659.92
Online Votes
Opportunity to support golf tournament: $100 sponsorship
John-yes, Rick-yes, Dalton-yes, Scott-yes
Rick to cover cost; John & Rick to volunteer
Good for tribal recognition
Old Business
Resolution JR-HH-06-01-2015-001: Awarding of Tribal Membership: 2nd Reading
New Business
Committee Reports
Arts & Crafts
Nothing new
Grants: Michelle
SCAC declined grant
Buildings & Grounds: John
RV project complete, meter in, final walkthrough to do
Cemetery cut on 6/20 by Jernigan’s
Cemetery Fund: $400.12
Fundraiser idea: Turkey shoot Oct-Dec 2015
Mark A: Beaver dam explosives: 20 for $99
Scott motioned to authorize $99 + S&H; John seconded
John-yes, Rick-yes, Dalton-yes, Scott-yes
Pauwau: Michelle
Fundraiser with Hog Heaven: $835
Working on Policy Book & selling ads
Mark A: will donate pest control for pauwau
Rick will check on cost of material to do grounds
Sewer Pump Project: Mark
Still need funding
Mark: engineer said do it as residential
Chief Hatcher: will do pump next month if Council approves $4000; Dalton seconded
Rick-yes, John-yes, Dalton-yes, Scott-yes
Pricing of RV sites brought up: suggested $25-50/ night
A suggestion of a full-time caretaker for the pump & RV project was made & offering them free camping, water, & electricity
Drum: Rick
Nothing new
Chief Hatcher: Donnie wanted to know if it was okay for him to drum
Rick: okay with me
Constitution: Dalton
Meeting: next month day before the open meeting
Presented Article 10 changes ballot to Council for approval
Cast vote, fold, mail back
Shows strikethroughs and changes so people will know what the constitution said & will be changed to if agreed to
Needs 40% of vote for referendum to pass (not necessarily agree)
Need approximately $305 for stamps, envelopes
John motioned to authorize up to $350; Dalton seconded
Chief Hatcher: change Chief to Elders
Rick: why can’t it be done electronically?
Dalton: no verification
Rick: can’t tell I did it in the mail either
Dalton: They won’t have your signature
Rick-yes, John-yes, Dalton-yes, Scott-yes
Fuel Receipts
John motioned; Rick seconded
Rick-yes, John-yes, Dalton-yes, Scott-yes, Dalton-yes
$99.03 Check 634
Honorary Membership Applications
Wendy Trott
Rick-yes, John-yes, Dalton-yes, Scott-yes
Jerry Brown (pending picture)
Rick-yes, John-yes, Dalton-yes, Scott-yes
Galen Brown (pending picture)
Rick-yes, John-yes, Dalton-yes, Scott-yes
Event
Aynor Hoe Down: $60: application due 8/31
Dalton will put volunteer request on Facebook page; John will email
John: if we have 4 people, he votes yes
Chief Hatcher
Bingo: we need a promoter
Promoter buys their bonding and pays the related fees
Susan said she would do it
Dalton: does she have to be there every night?
Chief Hatcher: 5-6 nights/ week
Dalton: can you have more than 1?
Chief Hatcher: yes, but each have to have their own license & bond
Mark A: what does she get in return?
Chief Hatcher: she gets paid
Mark A: who sets the salary?
Chief Hatcher: Council does
John: would we be the promoter’s boss?
Chief Hatcher: yes
Mark A: I don’t think she’s a good choice; she’s not a people person
She runs over people when she disagrees with them
Mark A: what would the profits be used for?
Chief Hatcher: whatever Council decides to use it for
John: does the promoter also advertise the Bingo?
Chief Hatcher: yes
John: can we also put it out to anyone who is interested before next month?
Chief Hatcher: yes, but best to stick within the tribe
Rick: what hours are needed to work?
Chief Hatcher: 8 hours/day, 6 days/ week, up to Council
John: what if I wanted to add myself as a promoter in January?
Chief Hatcher: you can, but I think it would be a waste of money
Rick: what are the qualifications we should be looking for in a promoter: degree, management, or bingo experience?
Dalton: prefer bingo experience
Chief Hatcher: there are a lot of standards of procedures
John: Anyone interested should be interviewed by Council
Chief Hatcher: Need to discuss how to spend money at a later date
Sound equipment if back from loan
Angie Altman Robins: Horry County Clerk of Court is working to log our tribal court cases
Federal Recognition: Rep Rice, Sens Graham & Scott to meet with BIA
Dr Trott & Chief Hatcher interviewed Mr. Mr. Hucks, a magistrate
John A: prisoners at Edgefield wanted to buy buffalo jerky; prison will purchase for them
Tribal Roll Book: each person in the book: we have to know address & phone number for
Dalton: need to set a deadline for signing the TRB
After the deadline: no signature, removal
Chief Hatcher: it will be a list that goes to the BIA
BIA sends a letter to people & they must receive it back
Scott to contact Linda to help make sure all files are complete
Rick: what is the policy on renting the office to tribal members?
Michelle: per policy letter, $25 rental fee
Michelle to make copies before next meeting for Council
Chief Hatcher: let CoC make judgement call on fee; Rick seconded
Dalton changed the motion to CoC or aCoC
Rick-yes, John-yes, Dalton-yes, Scott-yes
John motioned to close the meeting; Rick seconded.
Meeting adjourned 9:00 pm.
Respectfully submitted by Michelle Hatcher on 8/1/15 at 9:32 am.