September 2010 Open Meeting Summary 09032010
Tribal Open Meeting Summary 9/3/2010 held at the Tribal Office in Aynor
Meeting opened at 6:45pm with CoC Scott and CM’s Dalton, Homer, Robert, Neal, Jeanie present.
August Minutes Read
Neal motioned to accept; Homer seconded
Dalton-yes, Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)
Financial Report: 2nd Chief Iris
Current Balance: $3563.12
Need at least $1300 for operating expenses
Committee Reports
Building & Grounds: Neal
Suk started- will be 16ft wide, 7ft tall
New string for nature trail needed; will buy himself
Treated grounds for bees
Arts & Crafts: Brian
Have a wishlist for next year
2nd Chief Iris: Need member’s feathers
Deborah working on some
2nd Chief Iris working on clay beads
Council needs to tell him who needs feathers
Homer: get back to old way of presenting feathers
2nd Chief Iris: role book is on agenda
Talking with Mr. Moore about websites and selling items
Mary Ellen has her own set up
Have almost all the documents we need
Meeting on 10/15 (3rd Friday of the month)
Talk about Kid’s Arts & Crafts Days
Chief Hatcher: Do yard sale on Saturdays; advertise to tribes in papers
Brian and Linda to work on it
Grants: Michelle
Nothing to report; still cannot apply due to Secretary of State order
Pauwau: Linda
Budget: $13, 169
Handout with cost breakdown presented
Dalton motioned to approve; Homer seconded
Dalton-yes, Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)
Letter from Grand Strand Magazine- want to include us
2nd Chief Susan: Program Book Rough Draft presented
$2.22 per book for 28 page book- 300 books
Reaffirm Online Votes
Grass Matting for suk
Homer-yes, Dalton-yes, (Richia-yes), Neal-yes, Scott-yes, Jeanie-yes, Robert-yes (passed unanimously)
2nd Chief Susan
Absentee Ballots
How long to vote? who to send to?
By email?- print and mail
By website?- download, print, and mail
Dalton: stick with how it was done last year for consistency
Mail by 9/15; cutoff to get back 10/30
2nd Chief Iris: mass email?
Chief Hatcher: need policy to prevent doing this every year
Elder Doug: let them pick it up at the pauwau & drop it in the box
2nd Chief Iris: Council will need to man its own tent for it
Homer: Do it like last year; consider this for next year
Chief Hatcher: need an Elections Committee
Mailing address for ballots: Jerry was nominated
Robert motioned; Homer seconded
Dalton-yes; Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)
Mail by 9/15/2010
Homer motioned; Robert seconded
Dalton-yes; Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)
Cutoff Date to be 10/30/2010
Robert motioned; Dalton seconded
Dalton-yes; Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)
Elder Jerry to pick three people to assist him
2nd Chief Susan to email Michelle to make copies
2nd Chief Iris: Tribal Roll Book
239 people to sign new book; handout showing breakdown of number of members to sign by state
Presentation; no ID without signing the book; feather when book signed
Mailing with deadline and purge?
Give feathers out at solstices and gatherings as well
New Project: Younger Crowd
Send Photo ID’s to 10-18 year olds to younger people interested in 2011
Robert motioned to approve; Dalton seconded
Dalton-yes; Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)
Homer: would also like to create library of documentaries
Chief Hatcher & CoC Scott: Special recognitions to:
Donnie Hatcher: Grounds and Cemetery work
Doug Hatcher: Website Maintenance
Michelle Hatcher: Meeting minutes, Filing, Project availability
Note: Make sure all Chief & Council Recognitions you receive are given to the tribal secretary to go in your file. The more recognitions you have on file, the higher any dividend checks will be once federal status is achieved.
Chief Hatcher
Apologized for giving the impression that School Day is not Tribal Council’s business; can’t relinquish control over 1800+ kids
Homer: School Day: same as last year?
2nd Chief Susan: yes
Homer: get word out that families don’t get in free
2nd Chief Susan: schools were told they have to use the pass
Federal Recognition help with Carolina Entertainment
Russell Simmons interested in investing in tribe
Chief Hatcher will probably go to NY
Copy of motel contract with Econo Lodge given to Council
Language: Catawba: Mr. Moore- online class with Becky Garris (sp?)
Only charge may be a cd; watch for more emails
Call from HTC; auto-link from website $220 approx.- tabled for now
Elder Jerry: Cub Scout Jamboree: Cheryl: artifacts, Brian: tipis
Federal Recognition from Congressman likely
Henry Brown intends to sign our Bill
Please continue to write Mr. Brown and encourage him to sign the bill
Tribal Judge Bernie: Ask the Vatican too
On 9/8 Meeting in Bennettsville with State Recognized Chiefs
Senator to help with a stand-alone Indian Agency
Governor Candidate Haley has said she would work with Indians in state
Insurance for tribal grounds:
$908 for year
Look into corporate insurance for everything
Out-of-town 9/8- 9/16 and 9/20- 9/27
Interstate: some things have to be done in 30 days
Council permission to answer questions- Dalton motioned; Homer seconded
Dalton-yes, Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)
Lawsuits for land: $13,900
Coffee News: $300 or $600 depending on number of areas you choose
North Grand Strand, Myrtle Beach, South Grand Strand, Loris/ Tabor City, Conway
Elder Jerry: Nonprofits are free
Chief Hatcher: please talk to her again then
Pauwau: double-stack vendors
Linda: more RV spots too
Chief Hatcher: have to revamp circuit breakers
Becky: backup plan if it rains?
Chief Hatcher: discuss it in committee
Linda: Meeting 9/29 (last Wed in September)
Tribal Judge Bernie will white sage grow here?
Linda: yes; Robert: no
Chief Hatcher welcomed and thanked Jerry Barbour & his brother & Teresa for coming
Homer motioned for the meeting to end; Robert seconded.
Meeting adjourned 8:41 pm.
Respectfully submitted by Michelle Hatcher on 9/12/10 at 10:41pm.