June 2017 Open Meeting Summary
Tribal Open Meeting Summary 6/2/2017 held at the Tribal Office in Aynor, SC
CM’s John, Robert, Mark, Dalton, and CoC Rick present. 2nd Chief Cheryl acted as proxy for Susan.
CoC gave arrow plaque to Jewell & Doug for their help with Special Needs Fishing Day
Financial Report
General Fund: $8348.86
Building Fund: $1372.65
Cemetery Fund: $531.26
Council was given copies of all transactions made in the last 30 days
Online Votes
5/15 Replace golf cart batteries for $500
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
5/22 Postpone replacing golf cart batteries because of mower deck problems
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
5/22 Make Alan Faver & Joey Watford Chief’s assistants on state legislation
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
5/25 Allow Mark to purchase tractor mower deck for $700
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Mark: still have $700; the deck we wanted to purchase was sold, but new one would cost $1170
6/1 Dissolve B&G Committee; re-examine later if needed
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
6/1 Put Cemetery Trustees in charge of cemetery upkeep
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Rick: That doesn’t mean the trustees have to do the work; just schedule the work day & make it happen
6/1 Approve Larry J as Elder
Robert-no, John- no, Mark- no, Dalton- no, Rick- no
Old Business
Cemetery Encroachment
2nd Chief Cheryl: not sure if the two attorneys have met yet
Roof Case Update
2nd Chief Cheryl: nothing new
May Minutes Read
John: remove Homer from 2(b)
Mark motioned to accept with the change; Dalton seconded
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
John T: stainless steel mentioned last month by Elder Doug is too large in his opinion, 9x9 & has one leg broken
New Business
2nd Chief Phil: PA System: used for ETV benefit & it works great
Rick: can cables be buried at the circle?
2nd Chief Phil: next buy are the cables to do that
Alan: CMA education/ jobs training: now have business forms
They are redoing their book in August
Native American Learning Center offers free online courses
Going to set up a state scholarship program
We will try to get large corporations to donate
Want it to be on a need basis rather than grade basis
2nd Chief Cheryl: Wisewoman Project
Through SEIAC who has done presentations here before
Screenings for Native women coordinated with DHEC
2nd Chief Cheryl: Salesforce Meeting held 5/25
Can have up to 10 user licenses
We decided on Developer (Doug), Filekeeper (Cheryl), Genealogy (Susan), Secretary (Michelle), Chief, CoC, CoE, Bookkeeper (Lori)
Everyone will have permissions, whether they are one of the people licensed or not
We are migrating Access to Salesforce platform now
It should be bare bones working in 3 months & functional in 6-12 months
It will tie in to the website (and vice versa)
2nd Chief Cheryl: LLC
Need agent’s signature (Chief)
Need to write the operator agreement; we found some great templates online to get us started
Need $110 to file the paperwork with the SoS
Will check with the Trademark Division on cost, information, etc. about trademarking the LLC name (that’s a separate action than creating the LLC itself)
Does it have to use a different logo than the tribe?
Check with Susan since she has looked into trademarks before; do further research
2nd Chief Cheryl: Harry F Turner (92y/o): was with him last Sat in Veterans’ parade
He was on the USS Bush when it was attacked 4/6/45; ship sunk; survived 18 hours alone
Want to extend my appreciation to him
Committee Reports
Arts & Crafts: 2nd Chief Phil
Nothing new
Mark: will bring turkey feathers for wrapping
Grants: Michelle
Nothing new; just waiting on response from SCAC
PW: Michelle
Meeting 6/8/2017
John: Are flyers being put in hotels, rental agencies?
Mark: put an ad in the tourist books that are put in hotels, agencies, etc.
Rick: how about school flyers?
2nd Chief Cheryl: can’t solicit to school, except for field trip information
Michelle: Hog Heaven fundraiser will pay for the billboards
7 tickets left as of Monday
Held 6/13
Mark: are we asking for new vendors?
Michelle, others: we’re always asking for new vendors as we attend other Pauwaus & events
If you are at an event & see a great vendor, get their card & bring it to our attention
Michelle: Have asked Nestle for 6200 bottles (16.9oz size) of water
Should have an answer in next month
If given to us in any amount, they will probably be labeled “not for resale”
PW Budget needs approval: hay bale price will be off because we’re building benches; tax on hotels has changed
Secretary’s Note: PW Budget off also because of Lodging; resubmitted to Council 6/3
John: Mark is expanding his tent to add popcorn, cotton candy, tacos, chicken bog
Need more manpower, 8-10 people
Jeri: do you have a popcorn & cotton candy machine?
Mark: we have a popcorn machine, but don’t want to mess with cotton candy machine in the tent
Need a better system for the veterans’ feathers
Michelle: We can discuss it Thursday at the PW Meeting, join us
Buildings & Grounds: Rick
Voted to dissolve it on 6/1
On 6/1, we spent $90 to repair Donnie’s mower (receipt presented)
Cemetery Cleanup was done last week by Wayne T, Joey W, & more; thanks to the Men of Faith
Drum: Rick
Nothing new
2nd Chief Phil: making new sticks
Parking Lot & Shuttle: John
Contacted every NC/SC Harley group listed, but no one came
Postpone until we have a better system
Think we may be too far out from beach
2nd Chiefs
Phil: Need a ceremony for the feathers; shouldn’t be sidelined
Need a better system & announcement when/ where they are being given out
Honorary Membership
Jeri Hunter
Michelle told Rick that Jeri was told only Chief could present it; 2nd Chief Phil said he could too
Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Mark motioned to close the meeting; Robert seconded.
Meeting adjourned 7:45 pm.
Respectfully submitted by Michelle Hatcher on 6/3/17 at 12:11 am.