December 2017 Open Meeting Summary
Tribal Open Meeting Summary 12/01/2017 held at the Tribal Office in Aynor, SC
CM’s John, Mark, Dalton, Robert, Jeania, and CoC Rick present. Elder Dan present. 2C Cheryl served as a proxy for Susan and arrived late.
Financial Report
General Fund: $15,149.46 (as of 11/30/2017 on CNB site)
Building Fund: $1986.94 (as of 11/30/2017 on CNB site)
Cemetery Fund: $531.26
Online Votes
11/4 Pay fuel bill $72.17 Check 513
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes
11/17 Accept & Approve October Meeting Summary
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes
11/30 Give $100 each to Donnie & Michelle for tribal work
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes
Old Business
Elder Position: Interview Becky Smith
Jeania- are you prepared for the position
Becky-yes
Mark: based on attendance & speaking to her previously, no questions
Dalton: same, she attends regularly
Rick: Will you be okay around these old guys?
Becky-yes
Rick: motion to accept Becky as an Elder; Mark seconded
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes
Rick swore Becky into Elder position
Chief of Elders to ask Avalene to resign after checking into whether Chief Hatcher has sent her a letter
Mark: possible to have honorary Elder positions? Leave the name, but none of the responsibility?
New Business
Waccamaw Family Day 2/17
Alan: looking into Low Country Boil & BBQ prices
Mark: and chips & hot dogs for children
Mark to also check prices of a pig with sides
Need drinks (cans, lemonade, water, or tea)
Games: cornhole, horseshoes, karaoke, egg toss
Time: 11-5:30, lunch at 1
2C Cheryl to bring fireworks
Entertainment by Chief Hatcher on guitar
Craft lessons with Susan?
2C Cheryl says yes
Fishing at the pond
Archery tournament for kids & adults: $50 prize for each?
Elder Dan: do jewelry as prizes for 2nd & 3rd place
Rick: motion for the tribe to allot $100 in total prize fund for Family Day; Mark seconded
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes, 2c Cheryl (Susan)-yes
Facebook Event post
Michelle: don’t just click “like,” be sure to share it so it reaches more people
Elder Dan: why not have someone do face painting?
Alan: have people drumming
Rick: what about pony rides?
Mark: we would need to rope off the area and make sure someone is watching at all times
Email your friends
John: create a call chain
2C Cheryl: could do a robocall
Dalton: in the future: free to members, $5 for non-members?
Winter Solstice 12/21 (Thurs)
Public ceremony 12/16 (Sat)
Elder Becky: suggest everyone bring their own lunch
Rick: the tribe could provide breakfast; others to bring covered dish to be shared by everyone
Mark: sausage & pancakes: cheaper than biscuits
Committee Reports
Pauwau: Michelle
Had our outbrief meeting, which is to be more fully discussed in January at open meeting
Next Meeting 1/10 at 6pm at tribal office
Looking for Volunteers for Pauwau2018
Looking for older Pauwau pictures for program book
Mark: please research last 5 years pauwau profits
Rick: went around to vendors & this is what they said
Sewage Dumping station
Bath house
More drums
Upset about having to go to separate vendors for food & drink
That was done so it wouldn’t impede the tribe’s ability to make money from drinks
Want a Grand Entry on Friday
Michelle: the vendors fussed about the extra cost for being open on Friday
There should be no bare feet in the circle; children should be more supervised
Less storytelling time
2C Cheryl: that was, in part, because John didn’t have someone sitting with him to keep him on schedule
More Missing Man Ceremonies
Michelle: we have to work around Rolling Thunder’s schedule for that
Better handicap parking: should be front row at vendors
More P-o-P close to the circle
Michelle: there were some on the other side of the vendors & at the fire circle
Background music when drums are at rest
Smudging at the dance circle
Michelle, Mark: it’s smudged at sunrise before anyone enters
John: we could do a second smudging to share our culture
Elder Dan: can Chris H work with an Arena Director
Michelle: he can shadow the Arena Director & learn this year
Mark: Chris goes to events throughout the year; could be ready by next Pauwau
Need Chris’ input at the Pauwau meeting
Michelle: we have asked for more people to step up for positions so we could keep it local
2C Cheryl: motion to assist Chris with attending Pauwaus & learning
John: he’s already going to these events
Handwashing stations
Mark: they can be gotten from the same place as P-o-P
Offer a trade blanket for vendors: vendors swap items
Let members in for free
Mark: they have to work 4+ hours to get in for free
Dalton: they get into Family Day for free
Michelle: there are solstices, equinoxes, and Family Day for them to get in free
Mark: a member told a senior that they got a discount on books
Dalton: every person on Council gets 4 passes; use them or give them away
Donnie: that needs to stop too
John: if it weren’t a fundraiser, would we have a Pauwau?
Dalton: I imagine if we were rich tomorrow, yes
John: then it could be argued they should get in free
Michelle: it takes $5-6000 to pay basic utilities and administration costs
That doesn’t take into account other projects we want to get done
Drum: possible Northern drum, more drums, young drum seeking playtime
Mark: there was miscommunication among the Edisto guys
Pernell Richardson was a suggestion
Jeania: why not play games during slower times?
Alan: charge for a blowgun contest
Dancers: feed them
Michelle: we do; they are told when they register to go to the office if they want a free meal
Rick: is there a gourd dancer?
Mark: do a friendship dance during downtime
Dancers: let them in free?
Michelle: no, everyone pays at the gate. If they register in regalia, they can request their gate fee back
This year, money was only paid back to tribal members
Keep dancers in the circle more; more dance time
Rick: Council should have more say so on committee decisions
Dalton: Council can attend the meeting
If Council is making the decisions, there’s so sense in having the committee
We have begged for people to attend these meetings
Mark: have asked Susan before an open meeting what’s been going on with the PW committee & was asked to come to the meeting
Rick: we shouldn’t have to come to the meeting
Michelle: that’s why committees give a report each month by resolution
John: can I get a copy of the PW agenda & minutes?
Michelle: yes, until now, not one of you have asked to ever see the summaries from PW meetings
Friday night vending
Michelle: again, vendors fussed about the extra cost for being open on Friday for School Day
What is closing time? Arrange a time between 7-11?
Michelle: it’s typically gone until dark, depending on how big of a crowd is there
Each vendor can close up at whatever time they want
Water hookups to every vendor site
Mark: food court needs it
It requires more work around the circle
View of the circle
Majority of vendors want it, but know it’s not always possible
Majority want a circle lineup
High scores on feelings about members
7-8 out of 10 on PW as a whole
Liked Grand Entry
Most attend 1-25 PW’s each year
Membership Dues
Rick: can Jeania take care of that?
Mark: think checks need to go to her address before being deposited
Michelle: every deposit slip has a breakdown of how the money is allotted & for whom
Council Tasks from Rick
John is to look into PW research & development
Mark is to do financial reporting
Rick: he’ll need the banking account information
Larry: horse poker rides in March: $10/ rider
Fundraiser
Flyers, advertising, chicken bog
Rick: motion that we budget up to $500; Robert seconded
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes, 2c Cheryl (Susan)-yes
Golf cart batteries
Mark: motion to buy the batteries we didn’t buy last year
Dalton: how much were they again?
Mark: $500-600
Dalton seconded
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes, 2c Cheryl (Susan)-yes
Push lawnmower isn’t being used
Mark: Donnie suggests selling it
Rick: do a raffle on it with a limit of 1000 tickets
Alan to check on legal issues
Mark: Make sure it has a new battery to help with ticket sales
Mark motioned to purchase black & white tickets for up to $75; Rick seconded
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes, 2c Cheryl (Susan)-yes
2C Cheryl: motion to put the raffle money towards Special Needs Fishing Day; Mark seconded
Mark-yes, Robert-yes, Dalton-yes, Jeania-yes, John-yes, Rick-yes, 2c Cheryl (Susan)-yes
Mark: Doug & Jewell raise money for Fishing days
Rick: we’re not stepping on them; we’ll use it all
Rick: if we don’t have something to sell in a few months, buy something to raffle
Mark: members & PW demonstrators are getting up in age; need to look for younger people
Drum: Rick, Alan, Glenn playing in Jan
Dalton: can you drum during PW?
Rick: we need more at drum & more practice
Mark: can I practice with you on drum on Saturdays after the open meeting?
Rick: yes
2C Cheryl: Cemetery Report
Told Terry that Council isn’t happy with the report
Probably have to file with Master-in-Equities court
Rick: has Chief Hatcher refiled on the roof?
Other Pauwau Outbrief items not mentioned
Doing away with the second Grand Entry on Saturday because dancers/ people are leaving
Need more Native recipes
Mark: spoke with Paul & he said he will cook next year
Rodlyn was upset about not being allowed to draw the numbers for the dance raffle
She may not be back next year
She needs to talk to Council
Mark: she has a conflict of interest
John: what was the issue?
Michelle: her daughter competes
Mark motioned to close the meeting; John seconded.
Meeting adjourned 9:36 pm.
Respectfully submitted by Michelle Hatcher on 12/9/17 at 5:38 pm.