April 2018 Open Summary
Tribal Open Meeting Summary 4/6/2018 held at the Tribal Office in Aynor, SC
CM’s Susan, John, Robert, Dalton, and Rick present. Elders Dan, Glenn T, Doug, and Becky present. 2C Cheryl, Chief Hatcher present.
Financial Report
General Fund: $11,051.63
Building Fund: $1,917.40
Cemetery Fund: $531.26
Online Votes
Accept March Minutes
Yes with change to add 2C’s to attendance at the of the summary
Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes
Old Business
Cemetery Encroachment
2C Cheryl: Terry would like to set up a time to talk to Tribal Council & Elders either Mon-Fri or at the next Council meeting
Chief: have to think he will charge from the time he leaves his office till he leaves here
Dalton: why don’t we have him pick the morning and 4 of us go?
Rick: motion to let Cheryl set up the meeting
Dalton: only days I can’t go are Mon & Fri because of Dr appointments
Susan: I can’t go the first week in May; Chief can’t go 10th-11th
Elder Dan: can’t go 19th
John: let’s not make it for 8am
John: they didn’t like our counterproposal
New Business
Receipts
Fuel: $28.30 Check 526
Resolution: Resolution Number: DH-04-06-2018-001 Subject: Exemption of membership fees for age, length of service, or large donations: First Reading
Susan: are there records to show who has donated?
Dalton: we already do
Susan: for permanently disabled/ unable to work- by whose standards?
Dalton: the federal government
Jerri H: it may be stated as as physically disabled or disabled
Glenn: let them show the federal government, but let Council have final say?
2C Cheryl: keep it simple; otherwise, you’ll run into ADA and discrimination issues
John: just because you’re disabled, doesn’t mean you’re poor
Jerri H: state loss of limbs, more detailed
Dalton: don’t want to list every disability
Glenn: 2C Cheryl mentioned it & it got overlooked: no other financial means
Susan: I look at it like this: I got my membership based on me, not me + 1 & same for lots of people here
Dalton: we’re over-complicating this; if they’re disabled, let’s waive the fee; if they want to donate, let them donate
Committee Reports
Buildings & Grounds: Glenn
A/c fan motor fixed
Reimbursement $66.83 Check 527
To-do list for B&G will be in the office & you will be signed off for the work you do; changes monthly
Water to the pond to wash hands will cost approx $172.00
Glenn will be donating a sink but it needs a base
Electrical for circle done in 3 phases; different ways to get there:
Type: Underground: 60 amp + box: 7-14 vendor spaces: $418.89
Type: In Conduit: 50/60 amp: 7-14 vendor spaces: $463.63
Type: Rewiring as it is: 7-14 vendor spaces: $207.64
400amp meter base with 400amp breaker /200amp beside: $275.90
Roughly $2100 for all three phases
Chief Hatcher: are you a licensed electrician?
Glenn: no, you’ll have to talk to Duke Energy
Mathea: Brad’s a Master Electrician
Rick: motion to allot $2500 for electrical; Susan seconded
Susan-yes, John-abstain, Robert-yes, Dalton-yes, Rick-yes
Chief Hatcher: let’s get a permit for it
Glenn: we can change what we have now legally
Work days are rain or shine
Drum Arbor: raise with dirt or concrete; need to price
Tractor shed: roof leaks into trailer; needs to be fixed
Dance Circle: measured the high spot in the back to the third step here at the office; less than 1” difference
Enlarge the pond; use the dirt to fill in- stockpile it after the pauwau
Chief Hatcher: motion to use Glenn’s tractor to enlarge the pond and allot $500 for fuel; Rick seconded
Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes
Horse Ride: Larry J
Placed flyers all over NC & Sumter
Need volunteers for 4/28
Arts & Crafts: Susan
Nothing new to report
Pauwau: Glenn (via Michelle’s notes)
Narrowing down drum choices
Glenn would like permission to use the WIP banner for the Socastee Heritage Festival
John motioned to allow Glenn to use the banner; Rick seconded
Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes
Need B&G to begin ant treatments soon
Glenn priced 24D weed killer: 2.5g $80
John motion to set aside $150 for weed and ant treatments; Rick seconded
Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes
Bojangle’s would like to vend, but insist on their tea being sold- even if we buy & resell it
Chief Hatcher: problem is, contract says no vendor can sell drinks
Looking for volunteers for the Pauwau
6/12 Hog Heaven fundraiser
4/28 Socastee Heritage Festival
Budget is in Drive & updated monthly for Council review
John: we need more signage on 501
Michelle, Dalton, more: we agree
John: would like to put up 25 signs 2 weeks early; gave a handout with prices
24x36 size x25 signs: $9.24each
Elder Doug: can you get another quote?
Susan: was thinking of putting “Pauwau, 1st weekend in November” on our regular road sign
Glenn: Park a truck on the side of the road with a sign
Linda A: need signs in Myrtle Beach too; lots of people in that area say they didn’t know anything about it
Misc
John:Outdoor Access: they will rent your property for you; was thinking about the TN property
Have site and phone number to investigate
Chief
Council; of Chiefs Meeting in Holly Hill: 4/17 to talk about bills in SC legislature
Thanked Linda A for all she had done
Pending Bills
Group Bill: now in Senate; left House with unanimous approval
Turkey Bill: not cleared Senate yet; left House with unanimous approval
Hunting/ Fishing License Bill: still pressing
CMA: demands that 1 spot be Native American
Honorary Membership
Would like to send one to Alan Clemmons
Motion to open roll to make Bill Gingras a full member; Rick seconded
Susan: would like to amend that to include Glenn C, Starla V, Jerri H
Rick: motion to accept the above as full members; Robert seconded
Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes
Prison Program
Last week, John A was supposed to have a teleconference with the CMA, but they didn’t do it
John A wants to run the prison program, but won’t put up with their gruff
Jerri H: would like to go with you
Colorguard
We will have a full-fledged guard this year
Bingo
If you play, come play- it helps pay the SCIAC
Brandi Rayne Merithew Al-amasi: here to help
Spoke in Native Lakota
Will give classes
Proposition about the finder’s fee
They want a lot of money in perpetuity non-exclusive
John: I think we need to research these guys
John: motion to null and void the contract; Robert seconded
In perpetuity means forever
Non-exclusive: they still get their cut if we go with someone else for a loan
Susan: could you ask Lee (sp?) to look over it?
Chief Hatcher: yes
Misc: Files: Susan
We had work day: Susan, Rick, John, Michelle
Checked files for Application, member’s agreement, picture, census records, birth certificate
CFR also said they could have death records & other source documents
Files 1-282 have no place on the file for the applicant to sign
We will be sending out a letter with signature form and items that each file needs with a drop dead date
Need a historian to be current; suggest Linda A
Also motion Starla V to take over as filekeeper; Rick seconded
Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes
Fishing Day: Rick
Be here at 8am; starts at 10am
Yard Sale profit: $325
Dalton motioned to close the meeting; Susan seconded.
Meeting adjourned 8:45 pm.
Respectfully submitted by Michelle Hatcher on 4/22/18 at 2:32 am.