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January 2025 Open Meeting Summary

Tribal Open Meeting Summary 1/10/2025  held via Zoom


  1. CM’s Glenn, Rebecca, Marion, Emily, and CoC Susan were present. 2C Alan served as Chris’ proxy until he arrived.

  2. Members Debbie B, Nancy J, Clayton G, Aaron F, Lisa L, Julie W, Starla C, Dr. Dillian, Tim H were present. Austin S was present as a guest.

  3. CoC Susan thanked CM Marion for running the meeting while she was out and congratulated elected and re-elected CM’s

  4. Financial Report (as of 1/8/2025 at 12:07 pm)

    1. General Fund: $43,796.77

    2. Building Fund: $1169.68

    3. Cemetery Fund: $447.00

    4. Grant Fund: $22,792.08

  5. Old Business

    1. Approve the December 2024 Open meeting summary

      1. CM Glenn motioned to accept; CM Rebecca seconded

        1. Marion-yes, Emily-yes, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-absent

      2. Secretary’s Note 1/15: an error in attendance was discovered after the meeting and Council was asked to revote on the summary with the change for February’s meeting

    2. TN Land

      1. AC Cheryl: waiting for Catawba Chief’s secretary to get back with us to work something out based on the corrected deed (pg 3)

        1. The only way is to partner and we hold ownership and let them develop it

        2. Meet possibly next week

        3. We would still need insurance for TN land based on TN laws

        4. They might be receptive to a development park and let people stay there

        5. I hope Attorney Smith will be on the call

    3. SC Thrive: contact in a couple of weeks

    4. Bathhouse: we need 3 bids from licensed contractors

  6. New Business

    1. Receipts: hold until February so Council can see them

    2. Accounting: Nathan Skipper; waiting on a quote from Smith Sapp CPAs

    3. Horry County: Chinner’s Swamp: received a letter about stormwater management

      1. The back of the grounds needs improvement

      2. The county is asking for a signed easement

      3. The letter states their rights and what they have the authority to do

      4. What are the benefits to us?

      5. They have a right to exceed the drainage area for work, expanding if needed

        1. We can’t interfere with their work

      6. Permanent easement: are they going to drain and dredge the swamp area?

        1. We can make requests, but they can stop us from doing work in the area

      7. The final page is an exhibit that shows the grounds in red

        1. I asked Mr. Smith to meet with Council publicly to explain the project

          1. Possibly modify the easement and release it once the work is done

      8. Cultural Heritage Partners: pro bono attorney work

        1. Southern Environmental Law Center (SELC)

        2. Open Space Institute (OSI)

    4. Committee Reports

      1. Buildings & Grounds: CM Glenn

        1. Nothing new this month

      2. Arts & Crafts

        1. AC Cheryl: Is Lisa L heading it? I think she requested it

        2. CM Rebecca said she was happy to help

        3. CoC Susan: they need to submit 3 pieces of artwork

          1. I will check to see who is certified

          2. We can certify people on Family Day with other certified artisans

          3. Lisa L: I went through the process and I’m certified

          4. Willing to learn communication jobs

          5. AC Cheryl: I think it may be a challenge, but it depends on the teacher’s ability

          6. CM Rebecca: or do a hybrid: someone teaching in class and recording it for access later

          7. Sara M: I want to join

          8. CM Rebecca and Michelle will receive grant writing certifications

          9. Supports underserved areas

          10. Rolling grant, doing with USC

          11. Sustainability, resilience

          12. Works on water quality issues, pollution, rain pollinator gardens

          13. Tier 1: $150k

          14. Tier 2: $250k

          15. Tier 3: $350k

          16. 3 meetings in the Fall of 2025

          17. Workshop in 2026

          18. Presentation and plan: February 2026

          19. Installation x 2 days: Spring 2026

          20. Michelle: I’ll check past meeting summaries

          21. Secretary’s note 1/15: 8/2024, Council voted doing twice per year unless it was an election year

          22. Family Day 2/15

          23. Tony is doing hot dogs and sausage unless you want something different

          24. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          25. CoC Susan: the cart doesn’t do this

          26. CM Marion: the grill is out back, and needs 1 propane tank

          27. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          28. 2C Alan: I’ll go back through my emails

          29. It doesn’t determine votes; just the steps of processing the apps

          30. AC Cheryl: at the next files meeting; let Council approve or decline in March

          31. We need 3-4 people

          32. Dr. Dillian: it would be a useful day for students

          33. AC Cheryl: absolutely

        4. CoC Susan: we need to revamp our manual and set up classes

          1. CM Rebecca: Zoom classes would allow more people to access it

          2. AC Cheryl: I think it may be a challenge, but it depends on the teacher’s ability

          3. CM Rebecca: or do a hybrid: someone teaching in class and recording it for access later

          4. Sara M: I want to join

          5. CM Rebecca and Michelle will receive grant writing certifications

          6. Supports underserved areas

          7. Rolling grant, doing with USC

          8. Sustainability, resilience

          9. Works on water quality issues, pollution, rain pollinator gardens

          10. Tier 1: $150k

          11. Tier 2: $250k

          12. Tier 3: $350k

          13. 3 meetings in the Fall of 2025

          14. Workshop in 2026

          15. Presentation and plan: February 2026

          16. Installation x 2 days: Spring 2026

          17. Michelle: I’ll check past meeting summaries

          18. Secretary’s note 1/15: 8/2024, Council voted doing twice per year unless it was an election year

          19. Family Day 2/15

          20. Tony is doing hot dogs and sausage unless you want something different

          21. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          22. CoC Susan: the cart doesn’t do this

          23. CM Marion: the grill is out back, and needs 1 propane tank

          24. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          25. 2C Alan: I’ll go back through my emails

          26. It doesn’t determine votes; just the steps of processing the apps

          27. AC Cheryl: at the next files meeting; let Council approve or decline in March

          28. We need 3-4 people

          29. Dr. Dillian: it would be a useful day for students

          30. AC Cheryl: absolutely

      3. Grants: AC Cheryl, Dr. Dillian, Michelle

        1. Catalyst Grant

          1. Capacity building

          2. CM Rebecca and Michelle will receive grant writing certifications

          3. Supports underserved areas

          4. Rolling grant, doing with USC

          5. Sustainability, resilience

          6. Works on water quality issues, pollution, rain pollinator gardens

          7. Tier 1: $150k

          8. Tier 2: $250k

          9. Tier 3: $350k

          10. 3 meetings in the Fall of 2025

          11. Workshop in 2026

          12. Presentation and plan: February 2026

          13. Installation x 2 days: Spring 2026

          14. Michelle: I’ll check past meeting summaries

          15. Secretary’s note 1/15: 8/2024, Council voted doing twice per year unless it was an election year

          16. Family Day 2/15

          17. Tony is doing hot dogs and sausage unless you want something different

          18. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          19. CoC Susan: the cart doesn’t do this

          20. CM Marion: the grill is out back, and needs 1 propane tank

          21. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          22. 2C Alan: I’ll go back through my emails

          23. It doesn’t determine votes; just the steps of processing the apps

          24. AC Cheryl: at the next files meeting; let Council approve or decline in March

          25. We need 3-4 people

          26. Dr. Dillian: it would be a useful day for students

          27. AC Cheryl: absolutely

          28. Second year: bring state tribal leaders together

          29. Dr. Dillian has to attend a workshop

        2. ACLS Digital Justice Seed Grants

          1. We should hear back in a couple of months

          2. We will develop a story map

        3. EPA Thriving Community Change Grant

          1. Technical assistance through the Research Triangle Institute (RTI)

          2. Supports underserved areas

          3. Rolling grant, doing with USC

          4. Sustainability, resilience

          5. Works on water quality issues, pollution, rain pollinator gardens

          6. Tier 1: $150k

          7. Tier 2: $250k

          8. Tier 3: $350k

          9. 3 meetings in the Fall of 2025

          10. Workshop in 2026

          11. Presentation and plan: February 2026

          12. Installation x 2 days: Spring 2026

          13. Michelle: I’ll check past meeting summaries

          14. Secretary’s note 1/15: 8/2024, Council voted doing twice per year unless it was an election year

          15. Family Day 2/15

          16. Tony is doing hot dogs and sausage unless you want something different

          17. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          18. CoC Susan: the cart doesn’t do this

          19. CM Marion: the grill is out back, and needs 1 propane tank

          20. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          21. 2C Alan: I’ll go back through my emails

          22. It doesn’t determine votes; just the steps of processing the apps

          23. AC Cheryl: at the next files meeting; let Council approve or decline in March

          24. We need 3-4 people

          25. Dr. Dillian: it would be a useful day for students

          26. AC Cheryl: absolutely

          27. It has several tiers and we are between tiers; looking at small land acquisition

          28. Tier 1: $150k

          29. Tier 2: $250k

          30. Tier 3: $350k

          31. 3 meetings in the Fall of 2025

          32. Workshop in 2026

          33. Presentation and plan: February 2026

          34. Installation x 2 days: Spring 2026

          35. Michelle: I’ll check past meeting summaries

          36. Secretary’s note 1/15: 8/2024, Council voted doing twice per year unless it was an election year

          37. Family Day 2/15

          38. Tony is doing hot dogs and sausage unless you want something different

          39. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          40. CoC Susan: the cart doesn’t do this

          41. CM Marion: the grill is out back, and needs 1 propane tank

          42. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          43. 2C Alan: I’ll go back through my emails

          44. It doesn’t determine votes; just the steps of processing the apps

          45. AC Cheryl: at the next files meeting; let Council approve or decline in March

          46. We need 3-4 people

          47. Dr. Dillian: it would be a useful day for students

          48. AC Cheryl: absolutely

        4. SCNPS-Grand Strand Chapter Spring Grant Program-Youth Days Program

          1. Due February 10

          2. Reward up to $15k

          3. Could pay for the signage from the Invasive Species removal

        5.  NFWF-USDA People's Community Garden Initiative 

          1. CCU started the application; it only lets one person have access to the application

          2. I think the maximum amount is $70k / 2-year term

          3. Helps with garden design: three sisters, rain pollinator x2, medicinal

          4. No money for maintenance, but these are designed as low-maintenance gardens

          5. AC Cheryl: I had a conversation with Holley

          6. 3 meetings in the Fall of 2025

          7. Workshop in 2026

          8. Presentation and plan: February 2026

          9. Installation x 2 days: Spring 2026

          10. Michelle: I’ll check past meeting summaries

          11. Secretary’s note 1/15: 8/2024, Council voted doing twice per year unless it was an election year

          12. Family Day 2/15

          13. Tony is doing hot dogs and sausage unless you want something different

          14. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          15. CoC Susan: the cart doesn’t do this

          16. CM Marion: the grill is out back, and needs 1 propane tank

          17. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          18. 2C Alan: I’ll go back through my emails

          19. It doesn’t determine votes; just the steps of processing the apps

          20. AC Cheryl: at the next files meeting; let Council approve or decline in March

          21. We need 3-4 people

          22. Dr. Dillian: it would be a useful day for students

          23. AC Cheryl: absolutely

          24. This grant dovetails with the EPA grant above

        6.  SCAC due in March

          1. Up to $6k for Pauwau or School Day events

        7. Waccamaw Community Foundation (Opens in May)

          1. Bathhouse

          2. Capacity and operational expenses

        8. SC CMA (TBD): portal is to be developed soon

          1. 2C Alan: $20k to give away to tribes

      4. Newsletter and Communications

        1. CoC Susan: we set up a schedule

          1. It should be 3-4 times per year

          2. Michelle: I’ll check past meeting summaries

          3. Secretary’s note 1/15: 8/2024, Council voted doing twice per year unless it was an election year

          4. Family Day 2/15

          5. Tony is doing hot dogs and sausage unless you want something different

          6. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          7. CoC Susan: the cart doesn’t do this

          8. CM Marion: the grill is out back, and needs 1 propane tank

          9. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          10. 2C Alan: I’ll go back through my emails

          11. It doesn’t determine votes; just the steps of processing the apps

          12. AC Cheryl: at the next files meeting; let Council approve or decline in March

          13. We need 3-4 people

          14. Dr. Dillian: it would be a useful day for students

          15. AC Cheryl: absolutely

        2. Is Lindsey still doing it?

          1. Secretary’s note 1/15: Lindsey is not doing it according to FB message

        3. AC Cheryl: communications: flyers, photography, marketing materials

          1. Cover Family Day, Youth Weekend, equinox, and solstice ceremonies

          2. Family Day 2/15

          3. Tony is doing hot dogs and sausage unless you want something different

          4. CM Marion: 2C Alan and I suggest just hot dogs & burgers

          5. CoC Susan: the cart doesn’t do this

          6. CM Marion: the grill is out back, and needs 1 propane tank

          7. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          8. 2C Alan: I’ll go back through my emails

          9. It doesn’t determine votes; just the steps of processing the apps

          10. AC Cheryl: at the next files meeting; let Council approve or decline in March

          11. We need 3-4 people

          12. Dr. Dillian: it would be a useful day for students

          13. AC Cheryl: absolutely

        4. CoC Susan: Courtney wants to use tables and chairs like last year

          1. CM Marion motioned to let Courtney use 2-10x20 tents, tables, and chairs; CM Glenn seconded

          2. Marion-yes, Emily-abstain, Glenn-yes, 2C Alan (Chris)-yes, Rebecca-yes, Susan-yes

          3. 2C Alan: I’ll go back through my emails

          4. It doesn’t determine votes; just the steps of processing the apps

          5. AC Cheryl: at the next files meeting; let Council approve or decline in March

          6. We need 3-4 people

          7. Dr. Dillian: it would be a useful day for students

          8. AC Cheryl: absolutely

          9. Headcount: 2C Alan: plan for 40

      5. Pauwau: Michelle

        1. Looking for new stories of local cultural history & language

        2. Looking for pictures of traditional suks

        3. We need advocates to help bring more children to the grounds

        4. We need to confirm a date and location for the Outbrief

          1. CM Glenn: Damon’s has group pricing

        5. CoC Susan: David Creel is retiring after this year

      6. Drum: CM Glenn

        1. Nothing new this month

      7. Archiving Project: CM Rebecca

        1. Jennifer R started archiving classes

        2. We will go to the Catawba Archived in February

        3. Markers for cemetery & school

        4. Feedback from Dr. Dillian about signs

        5. Please send materials to be archived

          1. CoC Susan: I sent some to USC-Lancaster

      8. Files

        1. CoC Susan: got one in the mail for PJ C (Randi’s daughter)

          1. It went to the PO Box

          2. 2C Alan: it doesn’t ring a bell; check for my seal

          3. AC Cheryl: there’s nothing about a vote in my email

          4. 2C Alan: I’ll go back through my emails

          5. It doesn’t determine votes; just the steps of processing the apps

          6. AC Cheryl: at the next files meeting; let Council approve or decline in March

          7. We need 3-4 people

          8. Dr. Dillian: it would be a useful day for students

          9. AC Cheryl: absolutely

        2. Michelle sent policy letters to the executive branch and Council

          1. Policy letter: Honorary App

          2. Policy letter: Honorary to Full Membership

          3. AC Cheryl: the policies were discussed over several meetings

          4. It doesn’t determine votes; just the steps of processing the apps

          5. AC Cheryl: at the next files meeting; let Council approve or decline in March

          6. We need 3-4 people

          7. Dr. Dillian: it would be a useful day for students

          8. AC Cheryl: absolutely

          9. CoC Susan: let’s table this and discuss online; I’m not sure we can force policies on the executive branch

          10. AC Cheryl: at the next files meeting; let Council approve or decline in March

          11. We need 3-4 people

          12. Dr. Dillian: it would be a useful day for students

          13. AC Cheryl: absolutely

        3. 2C Alan: 3 apps here, waiting on 1, and I’ll bring them in February

      9. Longhouse Project: AC Cheryl

        1. David has pneumonia and hopes he can bring more trees in March

          1. Strappings can be done for mounted pieces

          2. Clemson is coming to do the construction on the longhouse on 3/1

          3. We need 3-4 people

          4. Dr. Dillian: it would be a useful day for students

          5. AC Cheryl: absolutely

    5. Reminders

      1. Family Day: 2/15

      2. Veterans Stand Down: 3/8

        1. 2C Alan will touch base with the VA

          1. They will help with claims, flyers, long-term help

        2. Get the word out

      3. Spring Equinox: 3/22

        1. SC NPS will be there 8:30-11:30 & won’t impact the equinox

          1. They will be installing signage

        2. AC Cheryl: CM Glenn, are you okay with removing invasive species?

          1. CM Glenn: if it has to be done, it has to be done

          2. AC Cheryl: the milkweed around the pond should not be whacked

    6. CM Chris: I got a call from Kat Littleturtle asking about doing an event this month

      1. Stories, round circle

      2. It doesn’t matter how many people come

      3. They like to do an event every month

        1. AC Cheryl: maybe during Family Day?

          1. CM Marion: Family Day would be the best time

    7. CM Marion: thank you to all who came out for the fire

      1. Thank you to those who make our cultural appearance blossom

      2. We’ve seen an increase in attendees

    8. CM Glenn: shout-out to everyone who helped with PW setup & teardown 

    9. CoC Susan: thank you to everyone; we had an awesome PW

      1. I got to watch grand entry

    10. Sara M: I’m sorry I’ve been in and out; employees are dealing with fires in CA

      1. Applied for vacation during 2025 PW

    11. AC Cheryl: Tim R: WIldfire Coordinator for Horry County Fire Rescue and a certified prescribed fire manager

      1. Put him in touch with Dr. Rich

    12. AC Cheryl: Donnelley Foundation

      1. Last year: too much went to the lead applicant

        1. Jason C met with me in December; meeting on 1/17 to go forward

          1. The GDDF grant would help with mapping ancestral lands

    13. AC Cheryl: Historic Preservation Commission no longer pays for the cemetery markers


Marion motioned to close the meeting; Chris seconded.

Marion-yes, Emily-yes Glenn-yes, Chris-yes, Rebecca-yes, Susan-yes

The meeting adjourned at 8:38 p.m.

Respectfully submitted by Michelle Hatcher on 1/15/2025 at 5:42 pm.


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591 Bluewater Rd, Aynor, SC 29511, United States

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