July 2024 Open Meeting Summary
Tribal Open Meeting Summary 7/12/2024 held at the tribal office and via Zoom
CM’s Susan, Emily, Marion, Glenn, and Robert were present. Elders Larry, Charles, and Scott were present. 2C Alan, Acting Chief Cheryl, and Chief Hatcher were present.
Members Linda A, Nancy J, Starla C, Carol H, Aaron F, Rebecca F, Coby F, David B, John T, Seth W, Steve T, Kevin D, Dr. Graham, David H, and Dr. Dillian were present. Guest Rodney B was present.
Dalton H resigned from the Council. CM Susan is the next longest-serving member of the Council and takes the position as outlined in the tribal constitution.
CM Susan was sworn in as CoC
Financial Report (as of 7/9/2024 at 5:40 pm)
General Fund: $41,291.29
Building Fund: $1718.25
Cemetery Fund: $407.00
Old Business
Online Votes
6/20: Approve Summer Newsletter
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-abstain
6/21: Renew Chamber of Commerce membership
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
6/27: Use up to $3000 for the water line
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
Survey Quotes
Glenn: haven’t heard anything back
Susan: I talked to Spartina in Conway but they have a lot of new business and are unable to help
AC Cheryl: Lowcountry Land Trust has the money to help with surveys but it has to include a conservation project
Marion: wait 30 days and then call Haines Survey in Richmond County
Policy letters
Printed some out; the darker print ones may replace the ones you already have
Review for next month
TN Land Sale
AC Cheryl: Attorney Smith is working on it; needs documents from the TN office
Chief Hatcher: I think I sent it to him
AC Cheryl: send them to me and I’ll check
SC Thrive
Susan: haven’t heard anything back but will check next week
Brookgreen Gardens
Susan: I haven’t heard from Natalie
October event: Susan, AC Cheryl, and Ronnie doing demonstrations
10/24 at 10:30 am -12 pm
New Business
Chief Hatcher introduced Rodney Berry who is the former mayor of Marion and currently running for SC District-30 Senate seat
Rodney B: SC has more taxes, more poverty; the needle has barely moved under McMaster
Chief Hatcher introduced Colonel Patricia Sellers (retired); 28 years of service
Current Chair of the Board of Trustees of the Cemetery
Receipts
Fuel: $75.73
June meeting summary approval
Susan motioned to accept; Marion seconded
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-abstain
Committee Reports
Longhouse Project: David H
Concentrate on the logs; I can get them for free
The council needs to provide a list of what they want the longhouse to look like
There is some money left in the grant until September
Dr. Dillian: $2500 left until 9/1
Dr. Dillian
Reed mats- premade, like privacy screen
Thatch material to cover the full longhouse
Historically accurate
Premade could save money and work time
Marion motioned to use thatch and reeds and order the materials for David H to use and store in the front trailer
Susan: can we put Thompson water seal on the roof materials to make it last longer?
David H: not sure thatch is natural
Dr. DIllian: ut us
Emily: Thompson makes a multi-purpose sealant
Dr. Dillian: if it gives us another year or two, great
AC Cheryl: Occaneechi village had no sealant and was weathered around the 1-year mark
Emily: we’d have to reseal every year
Susan: we could get a grant by the 1-year mark
AC Cheryl: additional funds can be earmarked for it
Emily: we’ll still going to have to maintain it
AC Cheryl: thatch on top, mats on the side
Dr. Dillian: reed privacy fence on the side, thatch on the roof with sheeting under it, use sealant all over
David H: the reed materials are similar office blends
Emily seconded
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
Buildings & Grounds: Glenn
Received a $100 check made out to Glenn to use as he sees fit for things out here
Marion: it would be best to sign it over to the tribe and put it in the B&G fund
Starla C suggested a memorial for the person’s son in the PW program book as a thank-you
1/4 page
Chief Hatcher: the state will give us $50,000 in October
We need a bathhouse & have to run pip from the office to the bathhouse
Susan: I suggest putting it closer up here near the office
Chief Hatcher: we still need to run pipe to the campsites
Are we comfortable putting in a bathhouse for $50,000
AC Cheryl: building design: part of the quote from Earth Design
Use it to make getting larger grants easier
2C Alan: is there a time limit on spending it?
Chief Hatcher: not as far as I know
Only received a phone call from the state
AC Cheryl: if it can be used for design planning, the EPA grant could help
Chief Hatcher: I’ll let you know when I have more
Arts & Crafts: Susan
Nothing new
Grants: AC Cheryl & Michelle
Donnelley: the decision should come soon about the mapping project
Funding would come in December if approved
$50,000/ year for 2 years
EPA Community Change Grant: federal grant
Technical Advisor (TA) Namita- SC hub will work with us to write the grant and create the budget
Dr. Dillian / CCU will be the lead applicant
Due date is 11/21
We get a higher score if the budget is laid out
3 months later, you have to be breaking ground on the project- community resilience hubs, FEMA spots, rain gardens, etc…
SC SEA Grant with WRA
Educational component with the longhouse
Dollar A Day Fund
Done by ACH
Dr. Dillian: Catalyst grant
We should hear something in August about $25,000/year for 2 years
Newsletter
Approved 6/20
Need to find a way to send it out
AC Cheryl: use Avery labels
Pauwau: Michelle
Looking for new stories of local cultural history
Looking for pictures of traditional suks and regalia
Finalized demonstrators to finalize the flier
The drink tent may be a Pepsi event trailer
Drum: Glenn
Nothing new
Archiving Project: Rebecca F
Nothing new
Files: Emily & Susan
Received from 2C Alan: Miracle D (honorary)
Rebecca Fecher (honorary to full)
Susan: goes back to John Dimery
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-abstain
Coby Fecher (honorary to full)
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-abstain
Aaron Fecher (honorary to spousal)
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-abstain
Next meeting: 7/13 at 10 am
Website
Wix has mobile issues; looking at Squarespace, free trial
Links were sent to the Council on 7/8
We can keep the Wix site active until we’re ready to switch
Some of the Wix items can be loaded over to the new site
We can transfer the Wix site and keep the remaining time but have to pay a full year upfront
Glenn: ok with it; give it a try
Glenn motioned to try the new site; Marion seconded
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
Fire ceremony dates: 9/21, 12/14
Letters of Intent for the 2024 election: get them in
Elders will need to nominate someone for the vacant council seat until the next election (2026)
Susan’s seat would have been up for re-election in 2026
AC Cheryl
7/12: Council of Chiefs workgroup meeting to create the final draft of the treaty alliance
7/26: we vote on it: Catawba and 7 state tribes who are signing on to it
Signing ceremony: probably 9/14
The date and location are by a vote of the Chiefs
Susan
I received an email from the Chamber of Commerce looking to work with nonprofits
30 participants; team projects running from 9/2024 - 4/2025
AC Cheryl: we need volunteers for the longhouse
Is September too close to the pauwau to get it done?
Ribbon cutting at 1 pm on 9/20 for the Interpretative Trail
Zoom: Dalton has it paid for full until the end of the year
Is the tribe going to pick up the cost?
Glenn motioned; Marion seconded for the tribe to take over the cost of Zoom
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
Chief Hatcher: once we do that, can I use it from home?
Susan: Michelle could use the office pc email account
Chief Hatcher: but could I host a Council of Chiefs meeting using it?
Susan: yes
Hot dog trailer
A letter of agreement to provide food for the PW, Family Day, Fishing Day, etc… with a renewal of every 3 years sent to Tony
Can he have a free PW vending and camping spot?
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
AC Cheryl: I had a conversation with Carol H about bookkeeping reconciliation
She has agreed to take over bookkeeping reconciling monthly, and giving quarterly reports
Carol H was asked to confirm the conversation and what she needs from the tribe
Carol H: I can take it over
Needs receipts added to where she can get access
AC Cheryl: we can upload pictures of receipts to Drive
Carol H: breakdown by month
Glenn: will we get a monthly & quarterly report?
Carol H: it would be a month behind because banks are a month behind
AC Cheryl: receipts would still have to be approved as they’re brought in
Monthly reconciliation to Carol to match receipts
Need a breakdown by area and year-end
Chief Hatcher
Nominate Carol H as the Arts & Crafts committee chair to help educate kids
Carol H: a little surprised; I have materials to use
AC Cheryl: can you travel? Most things are done here
Chief Hatcher: we’ll work out the details
I asked the county for money to fill in the ditch
How many loads of dirt did you bring in before, Glenn?
Glenn: I think it was 50
We’ll have to put in tile across the road to fill it in
It would give us extra parking spots
Glenn: we have campsites over there too
Glenn: $9000 would be about 60 loads
We could get someone to drop rocks into it
Elder Charles: I brought some before and was told we couldn’t do that
Chief Hatcher: I’ll check it out
Ronnie F may have access to do it
Cemetery
I’ve been talking with Colonel Sellers (retired) and will work on a document
We need a big map of the cemetery
I think it was $2000 for a survey
I will research the price and ask Council to fund it
Marion: I thought we had a plat to it
Glenn: not one for actual cemetery spots
AC Cheryl: we need to keep the lawn cut and complete the fence
Marion & Glenn have been out there
Nancy J would like a spot there
Will the trustees allow people to put in funds to be interned there
Col. Sellers (retired): everything is on the table
We need to put some things in writing
Chief Hatcher: how do we allocate money?
Susan: we have $407 in the cemetery fund, but understand there is also a personal account
Glenn: Richard said there was still money to finish the fence
Put up some materials
Think all funds go through the tribe
The Board of Trustees votes on how to spend the money and brings it to the Council for a check
AC Cheryl: I recommend adding a trustee to the cemetery account
Chief Hatcher: in fairness, the trustees raised that money
Marion: we have to be accountable
We haven’t seen their income and expenses
Elder Larry: if you were already given two spots before this happened, do you still have them?
Col. Sellers (retired): I will get an answer for you
Linda A: I’m sure the Chief & trustees & Colonel can work together
I need to get my spot
I’ll help in any way I can
IRS files have been done; state needs to be done
The state registry is done
Elders
Larry: Elders & Chief Hatcher want Linda A to be an honorary elder
Marion motioned; Glenn seconded to make Linda A an honorary elder
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
Dr. Dillian: running grants through CCU makes payout easier
AC Cheryl: should hear from Outdoor Justice grant next month
Marion motioned to close the meeting; Emily seconded.
Susan-yes, Emily-yes, Marion-yes, Glenn-yes, Robert-yes
The meeting adjourned at 8:40 p.m.
Respectfully submitted by Michelle Hatcher on 7/23/2024 at 2:18 pm.
Comments