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October 2024 Open Meeting Summary

Tribal Open Meeting Summary 10/4/2024 held at the tribal office and via Zoom

  1. CM’s Marion, Chris, Robert, Glenn, and CoC Susan were present. 2C Alan served as a proxy for CM Emily. Elders Larry J, Ronnie H, Glenn T, Scott B, and Charles H were present. AC Cheryl was present.

  2. Members Kevin D, Steven T, Nancy J, Clayton G, Tracey G, Jennifer R, Lisa L, Rebecca F, Aaron F, Coby F, Josh W, Catherine C, Julie W, John T, Starla C, and Sara R were present. Guest Kaya Littleturtle was present.

  3. Financial Report (as of 10/2/2024 at 11:47 pm)

    1. General Fund: $40,601.95

    2. Building Fund: $1598.39

    3. Cemetery Fund: $447.00

    4. Grant Fund: $21,662.71

  4. Old Business

    1. Brookgreen Gardens

      1. 10/24/24: event from 10:30 am - 12 pm

  5. New Business

    1. Kaya Littleturtle from Robeson County, Tuscarora member

      1. After COVID, started the Good Mind Initiative

        1. Good Mind Initiative | Pembroke NC | Facebook

        2. Vital strategies and funding

        3. Cultural wellness

        4. With Catawba, talking circles

          1. Coharie, Nottoway

        5. Schools: Indian education

          1. Support at-risk youth in high school

      2. Will help WIP as needed

      3. Disparities are symptoms of generational trauma

      4. AC Cheryl: are you doing it individually or a  complete system?

        1. Kaya: multifaceted, holistic approach

        2. AC Cheryl: generational trauma: loss of language, connection

        3. Kaya: we want to go from surviving to thriving

      5. Marion: how far in advance do you need notice?

        1. Kaya: a week

        2. Chris: we are one of the only ones with a fire

      6. AC Cheryl: youth and members- wellness goes beyond us; engage with others

        1. School days are for schools, not tribal youth

        2. AC Cheryl: do you narrow it down to indigenous?

          1. Kaya: we don’t live in a vacuum; non-natives are at our events

          2. It helps us build a bridge

          3. Kaya: any location you want

          4. Chris: maybe put a fire pit out there

          5. Glenn: it’s about $70 or we can split off another

          6. Chris: Tractor Supply has them for $59.99

          7. Instead of a Fishing Day, do a weekend with overnight camping

          8. AC Cheryl: it has set budget lines and needs to amplify youth involvement

          9. AC Cheryl: the grant already has the partners written into the grant

          10. Build a small trail with viewing platform and signage

          11. One day to engage with organizations who work on rematriation

          12. Building on a relationship with organizations

          13. Each envelope should have 1 ballot

          14. Send them out next week

          15. CoC Susan: email it out, they print and mail it back

          16. CoC Susan: send out Monday of next week?

          17. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          18. Marion: receive them back by mail

          19. AC Cheryl: Docusign would be better

          20. Marion: I’m not doing the email ones

          21. Marion: 10/1

          22. AC Cheryl: must be postmarked by 11/15

          23. CoC Susan: or they can vote in person at the pauwau

          24. CoC Susan: just 11/22 and add the stragglers

          25. Glenn: 1 week is not enough

          26. CoC Susan: so 11/25

          27. Glenn: you can put WIP on it, just not the logo

          28. CoC Susan: Thanksgiving weekend

          29. Marion: we’re not set up for that

          30. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          31. 2C Alan: any idea on how much?

          32. CoC Susan: get 3 quotes

          33. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          34. CoC Susan: to do all of our books/ accounts

          35. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          36. Marion: outsider would have no vested interest

          37. 2C Alan: check with the BBB

          38. AC Cheryl: CoC, you could check with Rick Elliott

      7. Chris: The Friday night before the PW, have a social with vendors and others here after school day

        1. Kaya: did it before with the Coharie and it increased engagement

          1. Marion: it is my duty to be at my fire circle

          2. Chris: good by the longhouse; what location?

          3. Kaya: any location you want

          4. Chris: maybe put a fire pit out there

          5. Glenn: it’s about $70 or we can split off another

          6. Chris: Tractor Supply has them for $59.99

          7. Instead of a Fishing Day, do a weekend with overnight camping

          8. AC Cheryl: it has set budget lines and needs to amplify youth involvement

          9. AC Cheryl: the grant already has the partners written into the grant

          10. Build a small trail with viewing platform and signage

          11. One day to engage with organizations who work on rematriation

          12. Building on a relationship with organizations

          13. Each envelope should have 1 ballot

          14. Send them out next week

          15. CoC Susan: email it out, they print and mail it back

          16. CoC Susan: send out Monday of next week?

          17. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          18. Marion: receive them back by mail

          19. AC Cheryl: Docusign would be better

          20. Marion: I’m not doing the email ones

          21. Marion: 10/1

          22. AC Cheryl: must be postmarked by 11/15

          23. CoC Susan: or they can vote in person at the pauwau

          24. CoC Susan: just 11/22 and add the stragglers

          25. Glenn: 1 week is not enough

          26. CoC Susan: so 11/25

          27. Glenn: you can put WIP on it, just not the logo

          28. CoC Susan: Thanksgiving weekend

          29. Marion: we’re not set up for that

          30. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          31. 2C Alan: any idea on how much?

          32. CoC Susan: get 3 quotes

          33. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          34. CoC Susan: to do all of our books/ accounts

          35. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          36. Marion: outsider would have no vested interest

          37. 2C Alan: check with the BBB

          38. AC Cheryl: CoC, you could check with Rick Elliott

      8. Elder Charles: welcome to the tribe

      9. CoC Susan: on 12/14, have a culture class with the solstice or a talking circle

        1. Acclimate people to it; advertise it

        2. Kaya: Talking circle first, then set a schedule

          1. PW, winter, then monthly

          2. AC Cheryl: and maybe do plant ID on the trail too

    2. September meeting summary

      1. Marion motioned to accept with changes; Robert seconded

        1. 5(F)(i): removed Scott; he is an Elder

        2. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

    3. Fuel Receipts: $99.58

      1. Glenn motioned to accept; Chris seconded

      2. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

      3. Check 1080 from B&G Fund

    4. Committee Reports

      1. Buildings & Grounds: Glenn

        1. Grounds need weedeating

        2. CoC Susan: do we have wood for the PW?

          1. Marion: yes

        3. Water leak has been taken care of 

          1. Chris: hydrant #9 is bad- need to replace it because it will leak

          2. Glenn: it’s about $70 or we can split off another

          3. Chris: Tractor Supply has them for $59.99

          4. Instead of a Fishing Day, do a weekend with overnight camping

          5. AC Cheryl: it has set budget lines and needs to amplify youth involvement

          6. AC Cheryl: the grant already has the partners written into the grant

          7. Build a small trail with viewing platform and signage

          8. One day to engage with organizations who work on rematriation

          9. Building on a relationship with organizations

          10. Each envelope should have 1 ballot

          11. Send them out next week

          12. CoC Susan: email it out, they print and mail it back

          13. CoC Susan: send out Monday of next week?

          14. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          15. Marion: receive them back by mail

          16. AC Cheryl: Docusign would be better

          17. Marion: I’m not doing the email ones

          18. Marion: 10/1

          19. AC Cheryl: must be postmarked by 11/15

          20. CoC Susan: or they can vote in person at the pauwau

          21. CoC Susan: just 11/22 and add the stragglers

          22. Glenn: 1 week is not enough

          23. CoC Susan: so 11/25

          24. Glenn: you can put WIP on it, just not the logo

          25. CoC Susan: Thanksgiving weekend

          26. Marion: we’re not set up for that

          27. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          28. 2C Alan: any idea on how much?

          29. CoC Susan: get 3 quotes

          30. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          31. CoC Susan: to do all of our books/ accounts

          32. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          33. Marion: outsider would have no vested interest

          34. 2C Alan: check with the BBB

          35. AC Cheryl: CoC, you could check with Rick Elliott

      2. Arts & Crafts: CoC Susan

        1. Carol Harmon doesn’t want to be the chair; Phil W will be

        2. One art certificate to send out

      3. Grants: AC Cheryl

        1. Justice Outside money received: use it for the artifacts for the longhouse

          1. Partner with Winyah Rivers Alliance (WRA)

          2. Instead of a Fishing Day, do a weekend with overnight camping

          3. AC Cheryl: it has set budget lines and needs to amplify youth involvement

          4. AC Cheryl: the grant already has the partners written into the grant

          5. Build a small trail with viewing platform and signage

          6. One day to engage with organizations who work on rematriation

          7. Building on a relationship with organizations

          8. Each envelope should have 1 ballot

          9. Send them out next week

          10. CoC Susan: email it out, they print and mail it back

          11. CoC Susan: send out Monday of next week?

          12. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          13. Marion: receive them back by mail

          14. AC Cheryl: Docusign would be better

          15. Marion: I’m not doing the email ones

          16. Marion: 10/1

          17. AC Cheryl: must be postmarked by 11/15

          18. CoC Susan: or they can vote in person at the pauwau

          19. CoC Susan: just 11/22 and add the stragglers

          20. Glenn: 1 week is not enough

          21. CoC Susan: so 11/25

          22. Glenn: you can put WIP on it, just not the logo

          23. CoC Susan: Thanksgiving weekend

          24. Marion: we’re not set up for that

          25. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          26. 2C Alan: any idea on how much?

          27. CoC Susan: get 3 quotes

          28. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          29. CoC Susan: to do all of our books/ accounts

          30. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          31. Marion: outsider would have no vested interest

          32. 2C Alan: check with the BBB

          33. AC Cheryl: CoC, you could check with Rick Elliott

          34. Chris: Royal Cleaners: $2000 for the whole weekend for showers

          35. Michelle: Reminder, the money cannot be used to fill the ditch

          36. AC Cheryl: it has set budget lines and needs to amplify youth involvement

          37. AC Cheryl: the grant already has the partners written into the grant

          38. Build a small trail with viewing platform and signage

          39. One day to engage with organizations who work on rematriation

          40. Building on a relationship with organizations

          41. Each envelope should have 1 ballot

          42. Send them out next week

          43. CoC Susan: email it out, they print and mail it back

          44. CoC Susan: send out Monday of next week?

          45. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          46. Marion: receive them back by mail

          47. AC Cheryl: Docusign would be better

          48. Marion: I’m not doing the email ones

          49. Marion: 10/1

          50. AC Cheryl: must be postmarked by 11/15

          51. CoC Susan: or they can vote in person at the pauwau

          52. CoC Susan: just 11/22 and add the stragglers

          53. Glenn: 1 week is not enough

          54. CoC Susan: so 11/25

          55. Glenn: you can put WIP on it, just not the logo

          56. CoC Susan: Thanksgiving weekend

          57. Marion: we’re not set up for that

          58. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          59. 2C Alan: any idea on how much?

          60. CoC Susan: get 3 quotes

          61. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          62. CoC Susan: to do all of our books/ accounts

          63. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          64. Marion: outsider would have no vested interest

          65. 2C Alan: check with the BBB

          66. AC Cheryl: CoC, you could check with Rick Elliott

          67. AC Cheryl: Little Pee Dee agreed to partner with us

          68. CoC Susan: can we partner with Horry County and their fishing rodeo?

          69. AC Cheryl: the grant already has the partners written into the grant

          70. Build a small trail with viewing platform and signage

          71. One day to engage with organizations who work on rematriation

          72. Building on a relationship with organizations

          73. Each envelope should have 1 ballot

          74. Send them out next week

          75. CoC Susan: email it out, they print and mail it back

          76. CoC Susan: send out Monday of next week?

          77. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          78. Marion: receive them back by mail

          79. AC Cheryl: Docusign would be better

          80. Marion: I’m not doing the email ones

          81. Marion: 10/1

          82. AC Cheryl: must be postmarked by 11/15

          83. CoC Susan: or they can vote in person at the pauwau

          84. CoC Susan: just 11/22 and add the stragglers

          85. Glenn: 1 week is not enough

          86. CoC Susan: so 11/25

          87. Glenn: you can put WIP on it, just not the logo

          88. CoC Susan: Thanksgiving weekend

          89. Marion: we’re not set up for that

          90. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          91. 2C Alan: any idea on how much?

          92. CoC Susan: get 3 quotes

          93. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          94. CoC Susan: to do all of our books/ accounts

          95. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          96. Marion: outsider would have no vested interest

          97. 2C Alan: check with the BBB

          98. AC Cheryl: CoC, you could check with Rick Elliott

        2. Catalyst Grant: $25,000 over 2 years

          1. Reached out by email, no response yet

          2. AC Cheryl: this grant is specific to increasing the trail with Council approval

          3. Build a small trail with viewing platform and signage

          4. One day to engage with organizations who work on rematriation

          5. Building on a relationship with organizations

          6. Each envelope should have 1 ballot

          7. Send them out next week

          8. CoC Susan: email it out, they print and mail it back

          9. CoC Susan: send out Monday of next week?

          10. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          11. Marion: receive them back by mail

          12. AC Cheryl: Docusign would be better

          13. Marion: I’m not doing the email ones

          14. Marion: 10/1

          15. AC Cheryl: must be postmarked by 11/15

          16. CoC Susan: or they can vote in person at the pauwau

          17. CoC Susan: just 11/22 and add the stragglers

          18. Glenn: 1 week is not enough

          19. CoC Susan: so 11/25

          20. Glenn: you can put WIP on it, just not the logo

          21. CoC Susan: Thanksgiving weekend

          22. Marion: we’re not set up for that

          23. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          24. 2C Alan: any idea on how much?

          25. CoC Susan: get 3 quotes

          26. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          27. CoC Susan: to do all of our books/ accounts

          28. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          29. Marion: outsider would have no vested interest

          30. 2C Alan: check with the BBB

          31. AC Cheryl: CoC, you could check with Rick Elliott

          32. Leader’s Summit at CCU with SC tribal leaders

          33. One day to engage with organizations who work on rematriation

          34. Building on a relationship with organizations

          35. Each envelope should have 1 ballot

          36. Send them out next week

          37. CoC Susan: email it out, they print and mail it back

          38. CoC Susan: send out Monday of next week?

          39. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          40. Marion: receive them back by mail

          41. AC Cheryl: Docusign would be better

          42. Marion: I’m not doing the email ones

          43. Marion: 10/1

          44. AC Cheryl: must be postmarked by 11/15

          45. CoC Susan: or they can vote in person at the pauwau

          46. CoC Susan: just 11/22 and add the stragglers

          47. Glenn: 1 week is not enough

          48. CoC Susan: so 11/25

          49. Glenn: you can put WIP on it, just not the logo

          50. CoC Susan: Thanksgiving weekend

          51. Marion: we’re not set up for that

          52. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          53. 2C Alan: any idea on how much?

          54. CoC Susan: get 3 quotes

          55. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          56. CoC Susan: to do all of our books/ accounts

          57. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          58. Marion: outsider would have no vested interest

          59. 2C Alan: check with the BBB

          60. AC Cheryl: CoC, you could check with Rick Elliott

          61. Edisto are acquiring and expanding their land

          62. Building on a relationship with organizations

          63. Each envelope should have 1 ballot

          64. Send them out next week

          65. CoC Susan: email it out, they print and mail it back

          66. CoC Susan: send out Monday of next week?

          67. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          68. Marion: receive them back by mail

          69. AC Cheryl: Docusign would be better

          70. Marion: I’m not doing the email ones

          71. Marion: 10/1

          72. AC Cheryl: must be postmarked by 11/15

          73. CoC Susan: or they can vote in person at the pauwau

          74. CoC Susan: just 11/22 and add the stragglers

          75. Glenn: 1 week is not enough

          76. CoC Susan: so 11/25

          77. Glenn: you can put WIP on it, just not the logo

          78. CoC Susan: Thanksgiving weekend

          79. Marion: we’re not set up for that

          80. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          81. 2C Alan: any idea on how much?

          82. CoC Susan: get 3 quotes

          83. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          84. CoC Susan: to do all of our books/ accounts

          85. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          86. Marion: outsider would have no vested interest

          87. 2C Alan: check with the BBB

          88. AC Cheryl: CoC, you could check with Rick Elliott

        3. Marion: did we get the money from Columbia?

          1. CoC Susan: next month

        4. AC Cheryl: CMA app is a draft; they are digitizing and doing the applications online

          1. 2C Alan: I think that one was $20,000

      4. Newsletter & Ballots: CoC Susan

        1. CoC Susan: unsure of the status; have an issue with it

        2. To Larry, what you discussed with the ballots, they usually go with the newsletter

        3. Ballots were supposed to go out in September and due back by 11/1

        4. Glenn: can we put a ballot box out there?

          1. CoC Susan: yes

          2. Michelle: no membership fees, money, applications, etc… in the envelope

          3. Each envelope should have 1 ballot

          4. Send them out next week

          5. CoC Susan: email it out, they print and mail it back

          6. CoC Susan: send out Monday of next week?

          7. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          8. Marion: receive them back by mail

          9. AC Cheryl: Docusign would be better

          10. Marion: I’m not doing the email ones

          11. Marion: 10/1

          12. AC Cheryl: must be postmarked by 11/15

          13. CoC Susan: or they can vote in person at the pauwau

          14. CoC Susan: just 11/22 and add the stragglers

          15. Glenn: 1 week is not enough

          16. CoC Susan: so 11/25

          17. Glenn: you can put WIP on it, just not the logo

          18. CoC Susan: Thanksgiving weekend

          19. Marion: we’re not set up for that

          20. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          21. 2C Alan: any idea on how much?

          22. CoC Susan: get 3 quotes

          23. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          24. CoC Susan: to do all of our books/ accounts

          25. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          26. Marion: outsider would have no vested interest

          27. 2C Alan: check with the BBB

          28. AC Cheryl: CoC, you could check with Rick Elliott

        5. AC Cheryl: we can provide ballots

        6. CoC Susan: we need to decide on how to get ballots out and when to count them

          1. Glenn: the problem is the USPS isn’t running as well

          2. Glenn T: when do the new positions take effect?

          3. Marion: I’d give it until 11/15 to have it in- the postmark date

          4. Glenn: we need to allow 2 weeks after that with counting

          5. Marion: count them around 11/30

          6. CoC Susan: I’d give it a week from postmark date

        7. CoC Susan: read Res JT-05-07-2021-001: Tribal Government Candidate Requirements

          1. When do you want to mail them out?

          2. Send them out next week

          3. CoC Susan: email it out, they print and mail it back

          4. CoC Susan: send out Monday of next week?

          5. AC Cheryl: 11/22, begin the count; 11/29 the count is final

          6. Marion: receive them back by mail

          7. AC Cheryl: Docusign would be better

          8. Marion: I’m not doing the email ones

          9. Marion: 10/1

          10. AC Cheryl: must be postmarked by 11/15

          11. CoC Susan: or they can vote in person at the pauwau

          12. CoC Susan: just 11/22 and add the stragglers

          13. Glenn: 1 week is not enough

          14. CoC Susan: so 11/25

          15. Glenn: you can put WIP on it, just not the logo

          16. CoC Susan: Thanksgiving weekend

          17. Marion: we’re not set up for that

          18. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          19. 2C Alan: any idea on how much?

          20. CoC Susan: get 3 quotes

          21. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          22. CoC Susan: to do all of our books/ accounts

          23. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          24. Marion: outsider would have no vested interest

          25. 2C Alan: check with the BBB

          26. AC Cheryl: CoC, you could check with Rick Elliott

      5. Pauwau

        1. T-shirts have been ordered and ready for pickup soon

        2. Program book needs approval; it was sent to Council via Drive along with edits

          1. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

        3. PW Budget needs approval; nearly the same as last year & Council has a copy

          1. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

        4. Glenn: Dancer Dakota is picking up storytelling

          1. CoC Susan: Susie is doing it

      6. Drum

        1. Nothing available

      7. Archiving Project: Jennifer R

        1. Got pictures from Rebecca F

        2. Researching Pine Level School

        3. Horry County Historical Society

        4. UCLA: class in winter for archivists for free

          1. Indigenous regalia and artifacts

          2. I’ll mentor Rebecca on the class

        5. Presenting at the library conference i nCharleston on 11/12 at Gaillard Auditorium

          1. I want to make a pink ribbon skirt

          2. Glenn: you can put WIP on it, just not the logo

          3. CoC Susan: Thanksgiving weekend

          4. Marion: we’re not set up for that

          5. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          6. 2C Alan: any idea on how much?

          7. CoC Susan: get 3 quotes

          8. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          9. CoC Susan: to do all of our books/ accounts

          10. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          11. Marion: outsider would have no vested interest

          12. 2C Alan: check with the BBB

          13. AC Cheryl: CoC, you could check with Rick Elliott

      8. Files

        1. Seth Wagoner (honorary)

        2. CoC Susan: the next meeting should probably be during next year

        3. AC Cheryl: we need to go through the files with the election on us

          1. CoC Susan: we can do it online

      9. Longhouse Project

        1. Marion: Chris and I are putting up poles tomorrow

        2. I bought the bolts and brought drivers to work on it

        3. Chris: I’ll be here at 8 am

    5. 2C Alan: mark willows for the fire on 12/21

      1. Michelle: 12/14

      2. What is Becky’s status?

        1. CoC Susan: a LOA

    6. CoC Susan

      1. Veteran’s Day is 11/11 at the convention center

      2. Veteran Expo on 11/25 at the General Robert H. Reed Recreation Center at Market Common

      3. Issue with PW: Onslo, NC is having their PW ppm the same days as ours

        1. After January, I want to go up and talk with them and request they move it to another date

          1. Chris: theirs is free

          2. Marion: when did they have it before?

          3. CoC Susan: Thanksgiving weekend

          4. Marion: we’re not set up for that

          5. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          6. 2C Alan: any idea on how much?

          7. CoC Susan: get 3 quotes

          8. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          9. CoC Susan: to do all of our books/ accounts

          10. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          11. Marion: outsider would have no vested interest

          12. 2C Alan: check with the BBB

          13. AC Cheryl: CoC, you could check with Rick Elliott

        2. Also the veteran’s PW in Jacksonville, NC

      4. Read a letter from a guy in Oregon

        1. 2C Alan: if his background hasn’t been checked out, I’d be leary 

          1. Chris: do it on a trial basis

          2. Marion: we need to vet him & see if he’s Waccamaw

          3. AC Cheryl: then you’re providing shelter services and putting more on Donnie

          4. Marion: we’re not set up for that

          5. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          6. 2C Alan: any idea on how much?

          7. CoC Susan: get 3 quotes

          8. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          9. CoC Susan: to do all of our books/ accounts

          10. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          11. Marion: outsider would have no vested interest

          12. 2C Alan: check with the BBB

          13. AC Cheryl: CoC, you could check with Rick Elliott

          14. CoC Susan: don’t want to be responsible for him

          15. AC Cheryl: I can refer him to Life Recovery Solutions

          16. Marion: motion to let him stay; Robert seconded

          17. Marion-no, Robert-no, Chris-no, Glenn-no, 2C Alan (Emily)-no, CoC Susan-no

          18. 2C Alan: any idea on how much?

          19. CoC Susan: get 3 quotes

          20. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          21. CoC Susan: to do all of our books/ accounts

          22. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          23. Marion: outsider would have no vested interest

          24. 2C Alan: check with the BBB

          25. AC Cheryl: CoC, you could check with Rick Elliott

      5. Ribbon-cutting pictures shared across social media

    7. AC Cheryl

      1. Land Trust Alliance Rally

        1. I presented on land conservation

        2. They are a member of Indigenous East

          1. Work with eastern tribes with land acquisition

      2. Meeting with Donnelley in December

        1. Going to go with the grant again on our own

      3. Would like to recommend that if we aren’t going to have at least quarterly accounting reports that we hire an outside independent accountant

        1. Can we pursue hiring outside accountants for quarterly reports?

          1. Marion: It would be a small amount of money to hire someone

          2. 2C Alan: any idea on how much?

          3. CoC Susan: get 3 quotes

          4. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          5. CoC Susan: to do all of our books/ accounts

          6. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          7. Marion: outsider would have no vested interest

          8. 2C Alan: check with the BBB

          9. AC Cheryl: CoC, you could check with Rick Elliott

          10. Marion: I’ve seen other tribes who do nothing but accounting

          11. Motion to get 3 quotes from independent accountants; CoC Susan seconded

          12. CoC Susan: to do all of our books/ accounts

          13. Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

          14. Marion: outsider would have no vested interest

          15. 2C Alan: check with the BBB

          16. AC Cheryl: CoC, you could check with Rick Elliott

      4. Scott Johnson: General Liability Renewal: need liability and event insurance

        1. 2C Cheryl: not sure if you’d consider another agency

        2. CoC Susan: Scott’s got you

    8. Chris: 5 pm on fire after school day

    9. Marion: Thank you everyone who participated in the Autumnal Equinox

    10. Elder Scott: we can 2 golf carts from Graham


Marion motioned to close the meeting; Robert seconded.

Marion-yes, Robert-yes, Chris-yes, Glenn-yes, 2C Alan (Emily)- yes, CoC Susan-yes

The meeting adjourned at 9:07 p.m.

Respectfully submitted by Michelle Hatcher on 10/28/2024 at 6:07 pm.


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