September 2023 Open Meeting Summary
Tribal Open Meeting Summary 9/1/2023 held at the tribal office and via Zoom
CM’s Marion, Susan, Emily, Glenn, Robert, and CoC Dalton were present. Elders Charles, Ronnie, and CoE Becky were present. 2C’s Alan and John and VC Cheryl were present. Chief Hatcher was present.
Members Dr. Dillian, Randy W, Starla C, Jennifer R, Carol H, Aaron F, Rebecca F, and Cody F were present. Guest Stephen W was present.
Files given to Michelle and Council:
Stephen C, Kevin D, Chad P, Mike B, Dr. Dillian, Dr. Clary, David P
Dr. Dillian
Outdoor Exhibit Updates with David H and the Longhouse
Drs. Clary and Dillian will make signs
CCU Sustainability Grant: $7000
SC Humanities Grant: $5000
Catalyst Grant: $0
VC Cheryl: they said we were only able to address a small portion of the need but were happy we applied
2024: create a new proposal for funding
NEH grant: 6 months to hear something back
Classes in the spring focused on the exhibit with student assistants helping
4/16: opening day: date set because of Canadian Film Day on 4/17 with some VIPs
Permission to submit the museum interviews to StoryLore as part of the Library of Congress
VC Cheryl: Is there the possibility of holding additional interviews?
Dr. Dillian: yes
Jennifer R: Does the tribe have copies of the IRS forms?
Dr. Dillian: I’m not sure the tribe does, but we do
CoC Dalton: does Tribal Council approve of additional interviews from the tribe?
Marion-yes, Susan-yes, Emily-yes, Glenn-yes, Dalton-yes
Requesting another CCU information booth during the PW
Use museum materials for the PW
Financial Report (as of 8/30/2023 at 1:13 pm)
General Fund: $35, 055.13
Building Fund: $3136.12
Cemetery Fund: $407.00
2C John: Are any of the accounts earning interest?
Chief Hatcher: no
New Business
August Meeting Summary
Marion-abstain, Dalton-abstain, Susan-yes, Emily-yes, Glenn-yes, Robert-yes
CCU Archiving Project: Jennifer R
Slides were sent with the August meeting summary
Book recommendations
VC Cheryl: Braiding Sweetgrass
2C John: I talked to Jennifer R about taking over the CCU archiving project and she said yes
Receipts
$15.80 to CoE Becky for certified letters
Marion-yes, Dalton-yes, Susan-yes, Emily-yes, Glenn-yes, Robert-yes
Check 848
Committee Reports
Buildings & Grounds: CM Glenn
The A/C is working, but I don’t have the receipt today
Gates: put in a request at Tractor Supply for a donation
Benches: need to work on them, same with picnic tables
CM Marion did work at the cemetery
CoC Dalton: did you get a chance to look at the prices on the shipping containers I sent?
CM Glenn: still looking at the prices from other projects
CoC Dalton: I thought we could set up permanent spots yearly
CoC Dalton: would a shipping container work for the bathrooms?
CM Glenn: you would save on just the shell
Randy W: call my company on pricing
CM Glenn: they’re just doing rentals right now
VC Cheryl: Mike over on Pee Dee Hwy might have something
CM Glenn: once we get the permit, we will need male, female, and ADA-compliant bathrooms
Chief Hatcher: Mr. Hembree said he would help with funding
CM Susan: there’s a place in Florence that also has them
CoC Dalton: so does Conway
Tractor on Hwy 90: it’s already been sold
Arts & Crafts: CM Susan
I have 2 classes for CCU coming up
Grants: Michelle
Chief Hatcher: nothing from the $20,000 grant
Michelle: SCAC: $1530 for School Day
Pauwau: CoC Dalton
Working on budget
Looking for pictures of our older members
Program Book should be ready by 9/14 to proofread
Storage containers arrived for T-shirts; need to inventory shirts
CoC Dalton: I cannot be the banker this year; I have to keep my legs up
Michelle will be the banker, but will need volunteers for our tents
Dr. Dillian: I can put out a call for volunteers from CCU too
Drum: CM Glenn
Rick H wanted to know if we had a place to store the tribal drum
Marion-yes, Dalton-yes, Susan-yes, Emily-yes, Glenn-yes, Robert-yes
Files: CoC Dalton
The committee needs to appoint a chair at their next meeting
Second Chance Requests from Rigena S and Ron S
CoC Dalton: I propose we make second chance permanent, but it can only be used once
VC Cheryl: it incentivizes people to not pay their dues
CM Susan: The problem with Rigena is nothing came back by mail, she would have seen it in the newsletter and put in no effort to pay until her card needed to be renewed
CoC Dalton: as for a second chance for Rigena: no motion
CoC Dalton: Second Chance for Ron S
CM Susan: he now has a home and car and was parking cars during the PW
If he can’t do second chance, he can do a payment plan
CM Susan: motion to give Ron S a second chance on paying his membership fees; CM Marion seconded
Marion-yes, Dalton-yes, Susan-yes, Emily-yes, Glenn-yes, Robert-yes
CM Marion: we need to tell him if he volunteers at the PW, it counts toward his dues
Full Membership Applications
Council reviewed the applications and VC Cheryl called Robert to discuss the application, its completeness
The following applications passed by a majority vote of Council
Stephen Coffey
Kevin Dyda
Chad Parks
Mike Benton
Dr. Carolyn Dillian
Dr. Katie Clary
David Perry
Newsletter
CM Susan: Lindsey is supposed to do it
CM Marion: Autumnal Equinox
9/23: sunrise, noon, sunset
9/24: sunrise, noon, closing as people clear
CM Susan: Cub Scouts want to camp out that weekend (Friday & Saturday)
Need P-o-P that weekend
CoC Dalton: call the Cub Scouts contact and put them in touch with CM Marion
CM Marion: I’ll work with them, but the fire is off-limits
Need to know how many, what time they are arriving and departing
VC Cheryl
There will be plant work during the equinox, not sure what time the botanist will be here
All of the information is being put into the iNaturalist app
We can bring to the forefront the uses of plants and identify endangered species which allows us to apply for more grants
2C Alan: The legislature will start up in a few months, call your representatives
Our bill with the SoS has not been put on the list yet
2C John: give Jennifer R help with the archiving project
Chief Hatcher
Land in TN: they offered to give us back the money we had in it and they would take the land or we could do something on it
VC Cheryl read the letter from 2016 about managing the land
Chief Hatcher: I think we should ignore the offer
VC Cheryl: land trust: take it out of our hands and into places like the Sierra Club to preserve the property
CoC Dalton: I’m loathe to give the land back
Chief Hatcher: Do we need to put insurance on it?
CM Marion: you only need the purple markers on the perimeter
CoC Dalton: accept or reject the offer
Accept: Marion-no Dalton-no, Susan-no, Emily-no, Glenn-no, Robert-no
Reject: Marion-yes, Dalton-yes, Susan-yes, Emily-yes, Glenn-yes, Robert-yes
Meeting 9/11 at Catawba (who has a new Chief- Brian Harris)
Council of Chiefs, SCIDC, and CMA meetings
I have asked the SCIDC to come up with a flyer to help send our kids to school
VC Cheryl: direct them through the website
2 bills to be picked up and will have a couple more
Hunting and fishing licenses
Replacing Columbus Day
Upcoming PWs: PAIA, Edisto, Lumbee, Santee, Wassamasaw
Conway Festival: I declined because they only celebrate Columbus Day
Jerry S called and said there was a tractor sale
If you authorize me to spend the money, we’ll get one
CM Glenn: auction on Cultra Rd in Conway
Chief Hatcher: this was in Greeleyville
CM Susan: John Henry Auctions also has storage containers for sale
I had asked online for donations to help with the Crazy Horse Monument in South Dakota
People who donate will get a piece of the stone that’s blasted to make the monument
A portion of the donations goes into a scholarship in our name
Kevin D: anyone who wants a guided tour through the Black Hills, Slim Buttes, and Cave Hills, I would be happy to oblige
CM Susan: we are now a member of the MB Chamber of Commerce
CM Susan: motion to look for 3 bids for a copier that does 11x14 paper; Marion seconded
Marion-yes, Dalton-yes, Susan-yes, Emily-yes, Glenn-yes, Robert-yes
VC Cheryl: you should put a cap on the price
Marion motioned to close the meeting; Robert seconded.
Marion-yes, Dalton-yes, Susan-yes, Emily-yes, Glenn-yes, Robert-yes
The meeting adjourned at 9:26 p.m.
Respectfully submitted by Michelle Hatcher on 9/22/2023 at 2:56 p.m.
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